Corrected Artwork Mid-Order: Name the Update Before It Moves
Send a corrected-artwork request as a new versioned handoff. Name the prior file, current file, product, exact change, approved content, protected elements, proof question, and requested action. Use the current route for the handoff and wait for confirmation of what can still be reviewed. A new upload does not silently replace an earlier approved or production file.
The 55printing File Uploader can carry a corrected source and its context, but a file update needs a decision record. If the change is wording, run the free grammar check on the replacement copy before you upload it. Grammar check improves clarity. It does not approve the job. If the replacement is a new PDF, run the free print preflight for dimensions, bleed planning, and effective PPI, then keep that result beside the version note. Preserve the prior source, identify the new version, use the current template when geometry changes, and ask the proof path to compare the correction with protected content.
What should be classified in a corrected-artwork request?
Identify whether the correction changes copy, logo, image, crop, product, page order, or geometry. Record the prior approved version and the current version. State what remains unchanged and whether the request is a correction, a new design decision, or a source replacement. The route’s current status determines what review is possible; do not infer it from the file name.
| Update | Evidence | Review question | Risk if skipped |
|---|---|---|---|
| Exact copy correction | Approved replacement text | Which line changed? | Old and new copy are mixed. |
| Logo or image replacement | Named approved asset | Which asset is authoritative? | Wrong version remains in the file. |
| Crop or geometry change | Current product template | What changed at the edge? | Bleed or safe zone is missed. |
| New composition | New brief and hierarchy | Is this a new design decision? | Correction scope expands silently. |
How should the update note be written?
Name the prior file, current file, product, side or page, exact change, approved source, protected elements, proof question, and requested action. Say when the correction was discovered and whether the prior file was approved or already handed off. Keep unrelated customer information and credentials out of the note.
- Label prior and current versions.
- State the exact correction.
- Attach approved copy or asset.
- List protected elements.
- Choose the current template if geometry changed.
- Request confirmation and current proof.
What should remain protected after an update?
Protect the approved logo, exact unchanged copy, product, side or page order, image authority, and any elements that the correction must not affect. If the correction changes a product canvas or hierarchy, say so. A current proof should compare the correction and the protected elements with the prior reference.
How should the current proof be reviewed?
Compare the current source with the prior reference, approved correction, product template, exact copy, logo, image crop, product size, bleed, safe zone, page or side order, and proof question. If the corrected file changes a protected element, record the conflict before approval. Proof confirms the prepared file; it does not decide which version should be used.
Which corrected-artwork requests need extra care?
Phone or URL correction
Supply exact approved text and identify its location. Ask proof to compare line breaks, contrast, safe placement, and the destination or contact detail with the prior source.
Logo or photo replacement
Name the approved asset and current version. Compare identity, crop, color role, and placement; do not let a corrected file hide a source substitution.
Product or layout correction
Use the current product template and record the new geometry or hierarchy. Treat a changed canvas as a new design decision rather than a silent replacement.
Questions customers ask
What should a corrected-artwork note include?
Name the prior and current files, product, side or page, exact correction, approved source, protected elements, proof question, and requested action. State whether the prior file was approved or handed off. This prevents a new upload from being mistaken for an automatic replacement.
Does a new upload replace the old file?
Do not assume that it does. A new upload is a versioned request until the active workflow confirms how it will be handled. Label the prior reference and current source, state the correction, and request confirmation and proof rather than relying on filename order.
What if the phone number changed?
Provide exact approved replacement text and identify its location in the current file. Ask proof to compare line breaks, contrast, safe placement, and the unchanged logo or headline. Do not infer a current phone number from an old file, memory, or screenshot.
What if the logo changed too?
Name the approved logo asset and version, then state whether the logo change is part of the correction or a separate design decision. Compare identity, proportions, colors, transparency, and placement in proof. A corrected copy file should not hide an unapproved asset change.
Should the prior proof be kept?
Keep the prior proof and source as reference when they explain the approved state or the discovered correction. Label the date and role clearly, then compare the current file with the reference. Do not call the prior proof current when the source or facts have changed.
When is a correction a new design?
Treat it as a new design decision when the request changes composition, hierarchy, product canvas, brand identity, or source authority. Write a new brief and use the current template. Do not hide a new layout inside a narrow copy-correction request.
Does proof confirm a mid-order update?
Proof can compare the prepared current file with the correction, product, template, and protected elements. It does not confirm that the file can still change in every workflow state. Ask the active route to confirm what review is available before treating proof as approval.
What should remain unchanged?
List the logo, headline, image, product, side, page order, crop, or other elements that must remain fixed. Then ask proof to compare them with the current file. Explicit protected elements make a correction auditable and reveal when a new file changed more than requested.
Preserve the prior source, name the current version, state the exact change, and request a proof that checks protected elements.